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# RE: External Communication

- To: <support@dieboldes.com>
- Subject: RE: External Communication
- From: "Steve Knecht" <skglobal@earthlink.net>
- Date: Fri, 14 Feb 2003 12:47:21 -0800
- Importance: Normal
- In-reply-to: <GEEBJJGPDABFOIOPGEPMIEAGCLAA.mrasmussen@dieboldes.com>

    That's fine.  I would think it would benefit us to be polite when we are not
    responding to questions.  Is there someone assigned who will be a contact
    for the press?  Is there someone inside DESI? Or would this be Joe
    Richardson at Diebold corporate?  I have several scenarios I'd like to run
    past ?? someone ?? to determine how you'd like this policy implemented so it
    doesn't hurt us.

    Sequoia Pacific has Alfie Charles whose sole job is to nurture relationships
    with the press.  They are getting articles in the newspapers much more
    leaning toward Sequoia than other vendors, and at critical times in the
    selection process.  It is helping them.

    I don't mind if I can't talk to the press, but I've got to give them someone
    they can talk to or the slants in the articles will only get worse for us.
    I'd like to discuss a variety of scenarios with someone to see what the
    policy means in the real world and how we get positive press generated.

    Steve

    -----Original Message-----
    From: owner-announce@dieboldes.com
    [mailto:owner-announce@dieboldes.com]On Behalf Of Mike Rasmussen
    Sent: Friday, February 14, 2003 6:21 AM
    To: announce@dieboldes.com
    Subject: External Communication
    Importance: High

    Effective immediately do not comment to the press.  This applies to the
    black box situation as well as all other communication.

    This information was sent out December 19 (see below).  EVERYBODY MUST
    FOLLOW THIS POLICY.  THERE ARE TO BE NO EXCEPTIONS.

    -----Original Message-----
    From: Internal Communications
    Sent: Thursday, December 19, 2002 1:54 PM
    To: DL-Diebold All
    Subject: Media, internet and external communications policy

    >From Don Eagon, vice president, global communications and investor
    relations; and Warren Dettinger, vice president and general counsel:

    Late in 2000, the Securities and Exchange Commission (SEC) published
    Regulation FD (fair disclosure) to restrict selective disclosure of material
    information -- that is news and other information that can affect the stock
    price -- by public companies. The scrutiny that public companies are coming
    under in light of Regulation FD makes it even more critical that we maintain
    Diebold’s policy regarding speaking to the public via the media and
    Internet.

    This note is to remind all associates that any and all day-to-day external
    company communications are affected by Regulation FD and may fall under SEC
    scrutiny. The content of any voice mail, posting on an Internet chat site,
    phone conversation, e-mail or memo to any external party may be considered
    material.

    Therefore, all queries from news reporters, financial analysts and research
    firms must be funneled through Global Communications.  Also, discussion of
    Diebold (products, financial speculation, status of internal programs, etc.)
    in Internet chat rooms is not permitted whether or not a posting has been
    identified as coming from a Diebold associate.  Diebold will pursue the
    identities of any such violations that occur on message boards that it
    suspects may be coming from associates. This helps protect associates and
    the company from SEC regulations and other potential public liabilities.

    Be particularly aware when communicating to a customer, supplier or any
    other external party regarding various corporate information. For example:
    A customer’s impact on Diebold’s current financial situation.
    An impending order that will help meet a sales goal.
    An ongoing project or business trip that has to be postponed or canceled for
    budgetary reasons.
    To protect yourself and the company, do not communicate with the investment
    community or the media by representing yourself as a Diebold associate or
    spokesperson whether by phone, e-mail, an Internet chat room, or in person.
    If you should receive any communication from a Diebold investor or a
    reporter, please forward it to Global Communications.

    If you have any questions or concerns regarding Regulation FD and this
    corporate policy, don’t hesitate to contact Global Communications [Comnet
    221-3790; +1 (330) 490-3790] or Legal [Comnet 221-4506; +1 (330) 490-4506].

    Thank you for all your efforts in this matter,

    Don Eagon
    Warren Dettinger

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