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# GEMS election definition files

- To: support@gesn.com
- Subject: GEMS election definition files
- From: Mark S Earley <meglobal@earthlink.net>
- Date: Mon, 31 Dec 2001 12:49:30 -0500

    The Florida Division of Elections is requesting two things from Global:

    1. a listing of all of the files in GEMS that taken together fully define
    the programming of an election (precincts, districts, offices with
    districts and # to vote for, candidates, AV parameters, etc.)
    2. a one page description detailing how to generate these files.

    The Division requires each county to submit the files to the Division after
    the county holds their L&A public test. He wants to be able to provide each
    county with these specifics on January 7th or 8th. He intends to have a
    standardized filing requirement for all Global counties in Florida. In the
    past, Global counties in Florida were required to submit 5 paper reports to
    the Division detailing the various election parameters. With users
    switching to GEMS from VTS, he is requiring electronic submission of the
    files.

    I believe that a simple backup of the database would fit the bill perfectly
    since it is small (for ease in sending to the Division), complete (it has
    everything needed to recreate the election), and simple to generate
    (compared to the many individual reports that counties using other systems
    must generate for each election - this could be a minor selling point).

    Paul Craft of the Division mentioned he has looked at using backups of the
    election data from other vendors, but problems loading the backups onto his
    tabulation system precluded this. However, I do not believe there is any
    difficulty in loading a GEMS election backup onto another computer running
    GEMS, we do it all of the time. Are there any hidden concerns people have
    about using a backup of the database for filing? As an alternative, does
    anyone have a complete yet succinct listing of the files needed to fully
    recreate an election in GEMS?

    This is my first posting to one of these groups - be kind.

    Mark

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